A matriculated graduate student has been accepted by a department, with the concurrence of the dean of the School of Graduate Studies, to an approved graduate degree program and has enrolled at the University. A student may be accepted on a provisional matriculation basis when (1) information, such as GRE scores, is yet to be received by the School of Graduate Studies, or (2) when a missing prerequisite or academic deficiency must be remedied. The conditions and time limit for remedying these deficiencies must be specified to the student in writing at the time of admission. If the conditions are not met as specified, the student’s participation in the degree program will be terminated. International students cannot be admitted on provisional status.
A full-time matriculated graduate student must be one of the following:
Registered for 9 or more graduate credits; or
Registered for 6 or more graduate credits if employed as a graduate assistant for 15 hours per week or more; or
Registered for 3 graduate credits with all required credits completed (the student’s Program of Study must have been submitted to the School of Graduate Studies); or
Registered for at least 3 graduate credits during the semester of the final thesis/dissertation defense or, in a nonthesis degree program, the last semester of coursework required on the student’s Program of Study.
Note: To defer a loan or to receive student loans, graduate students must be registered for at least 6 credits.
A matriculated-probationary graduate student has been placed on warned status because of inadequate progress in his or her degree program. The conditions to be met and the time limit for meeting them must be specified to the student in writing at the time he or she is placed on probation. If the conditions are not met as specified, the student’s participation in the degree program will be terminated.
Graduate assistants and fellowship recipients must be full-time matriculated students with a GPA of 3.0 or above, and must be registered each semester of the assistantship or fellowship, except
summers.
A nonmatriculated postbaccalaureate student holds a bachelor’s degree, is enrolled for USU coursework, but has not been accepted to a graduate degree program. If an application for graduate studies has been submitted to the School of Graduate Studies, a student may apply through the School of Graduate Studies to enroll as a nonmatriculated student. A letter must be submitted from the graduate department head or graduate program coordinator giving permission for the student to be entered on the computer as a nonmatriculated student. If the student does not intend to pursue a graduate degree, the student should apply to the undergraduate Admissions Office to enroll as a nonmatriculated student. A maximum of 12 semester credits earned as a nonmatriculated, postbaccalaureate student may be used in a graduate degree program, but only if approved by the student’s supervisory committee.
English Department Policy Regarding Non-Matriculated Students:
Our graduate classes are reserved for students who either have been fully admitted to our department or have an active file under-review at least 30 days before the start of classes. Even non-matriculated students must undergo admission review in order to enroll in our courses. This is to ensure that students have the ability to do the level of research and writing required in our courses.
Students who want to be considered for enrollment as a non-matriculated student must have their file substantially complete and ready for review at least thirty days before the first official day of the semester in which they wish to enroll. To have a file substantially complete, the student would have the following on file: Grad School application form, Letter of Intent, Transcripts, at least two of three letters of recommendation, Writing Samples, and CV or resume; writing samples and CV or resume are sent directly to the Director of Graduate Studies (DGS). The DGS will then inform the student if the admissions committee has recommended temporary non-matriculated status and if the committee has stipulated any provisions.
If non-matriculated students are admitted, they may enroll on a semester-to-semester basis; typically non-matriculated students are only allowed to enroll for one semester, and they are expected to become fully matriculated by the end of their first semester. Non-matriculated students are admitted with a clear set of provisions. Provisions may include: completing a course with certain grade expectations, receiving satisfactory scores on the GRE or G/MAT, providing additional writing samples, and/or providing additional letters of recommendation, especially from faculty teaching the course in which non-matriculated students are enrolled. Non-matriculated students must meet with the Director of Graduate Studies by the end of each semester in which they are enrolled to review their progress. At that time, they may provide additional documentation and ask to have their file reviewed for a second time and be considered for full matriculation. Permission to enroll in a course as a non-matriculated student does not guarantee full acceptance to a graduate program at a later date.
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